Individuals, organisations, local community groups and businesses are welcome to hire SHNC facilities provided they have, or arrange to have, Public Liability Insurance Cover.  A copy of your ‘Certificate of Currency’ – in the same name as the person/organisation arranging the hire will be required.

View the rooms available for hire

Other forms that may be required for a booking:

Selling and/or Serving Alcohol: If alcohol is to be served (but NOT sold) at your event, you must complete and return a Request to Serve Alcohol Form with your Hire Agreement. If alcohol is to be sold at your function, Liquor Licensing Victoria must be contacted, and a Liquor Licence obtained.  Online application can be made at https://www.vcglr.vic.gov.au/liquor/restaurant-cafe/apply-new-licence/apply-liquor-licence

Partysafe: Please note that we do not take bookings for parties of ages 15 to 18 years inclusive.    If the event is for a party for ages 13 – 14 years and 19 – 22 years, you must register your party with the Victorian Police through completing a Police Partysafe Form.  The Partysafe form can be downloaded from www.police.vic.gov.au, then search for Partysafe.  Post the Partysafe form to: Boroondara Crime desk, Boroondara Police Station, 34 Harp Road, Kew, 3101.

STEPS TO HIRING A ROOM:

  1. Download and Read the Room Hire Information Booklet
  2. Optional – Contact SHNC to make an appointment to inspect the rooms and facilities available
  3. Complete and return the Room Hire Enquiry Form via email to manager@surreyhillsnc.org.au
  4. SHNC staff will make contact with you via email or phone within 5-7 business days to explore availability
  5. If a suitable room is available at an agreed time, to secure the booking the following will be required:
    • Completed Hire Agreement
    • If required, completed Bond form
    • If alcohol is to be served, the completed Request to Serve Alcohol form. If alcohol is to be SOLD, a copy of the approved Licence from Liquor Licence Victoria
    • For businesses/incorporated associations, a Certificate of Currency for Public Liability Insurance covering the period of the hire, in the same name as that of the hirer
    • If applicable, contractors Certificate of Currency for Public Liability Insurance covering the period of the hire.
    • If applicable, a current Working with Children Check for hirer and/or contractor.
    • Payment in full
  6. SHNC staff will confirm your booking
  7. Approximately one week prior to the commencement of your room hire period, contact the Centre, during office hours/school terms, to gain security and access instructions. Important note: if your booking is during school holidays, be sure to contact the Centre during term time to organise access for your event.

 

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