Individuals, organisations, local community groups and businesses are welcome to hire SHNC facilities provided they have, or arrange to have, Public Liability Insurance Cover.  A copy of your ‘Certificate of Currency’ – in the same name as the person/organisation arranging the hire will be required.

Other forms that may be required for a booking:

Liquor Licence: If alcohol is to be sold at your function, Liquor Licensing Victoria must be contacted, and a Liquor Licence obtained.  Online application can be made at https://www.vcglr.vic.gov.au/liquor/restaurant-cafe/apply-new-licence/apply-liquor-licence

Partysafe: Please note that we do not take bookings for parties of ages 15 to 18 years inclusive.    If the event is for a party for ages 13 – 14 years and 19 – 22 years, you must register your party with the Victorian Police through completing a Police Partysafe Form.  The Partysafe form can be downloaded from www.police.vic.gov.au, then search for Partysafe.  Post the Partysafe form to: Boroondara Crime desk, Boroondara Police Station, 34 Harp Road, Kew, 3101.

STEPS TO HIRING A ROOM:

  1. Download and Read the Room Hire Information Booklet
  2. (Optional – Contact SHNC to make an appointment to inspect the rooms and facilities available)
  3. Complete and return the Room Hire Enquiry Form via email to manager@surreyhillsnc.org.au
  4. SHNC staff will make contact with you via email or phone within 5-7 business days to explore availability
  5. If a suitable room is available at an agreed time, to secure the booking the following will be required:
    1. If required, completed Hire Agreement
    2. If required, completed Bond form
    3. Completed COVID Code of Conduct form
    4. If alcohol is to be served, the completed Request to Serve Alcohol form. If alcohol is to be SOLD, a copy of the approved Licence from Liquor Licence Victoria
    5. For businesses/incorporated associations, a Certificate of Currency for Public Liability Insurance covering the period of the hire, in the same name as that of the hirer
    6. If applicable, contractors Certificate of Currency for Public Liability Insurance covering the period of the hire.
    7. If applicable, a current Working with Children Check for hirer and/or contractor.
    8. Payment in full 
  6. SHNC staff will confirm your booking
  7. Approximately one week prior to the commencement of your room hire period, contacting the Centre, during office hours/school terms, to gain security and access instructions. Important note: if your booking is during school holidays, be sure to contact the Centre during term time to organise access for your event.

 

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